The program manager is responsible for ensuring that medical information and release forms are collected for all participants. Program manager should establish procedures to maintain confidentiality of all information collected and should only be used as appropriate to ensure the health, safety, and well-being of the participants.

Program manager should consider providing guidance to all program personnel to address, at a minimum, the following items:

  • Obtain appropriate medical release and permission for treatment forms from participants.
  • Parent/legal guardians must provide written request when medication administration is involved.
  • Establish rules related to securing participants' medication, scheduling dispensation, refrigeration, or storage needs, and return of the medication to the participants or parents at the end of the program/activity.
  • Parents of participants should be notified immediately of all medical-related incidents, as appropriate.

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