Check-in and check-out procedures are a critical part of any planning process for programs involving youth. This is an opportunity to provide a clear understanding between participants, parents/legal guardians, and program personnel. All programs for youth are required to establish these procedures and distribute information to all program personnel and volunteers. At a minimum, procedures must outline the following:

  • Check-in, check-out time and location for both.
  • Assigned personnel to manage the check-in process of participants for the event/program.
  • Prepare and maintain a participant roster.
  • Program must establish procedures to ensure that youth participants are released to authorized adults when parent/legal guardian is not available to pick up the participant.
  • Determine any modifications needed on location, time and personnel assignment for handling any late arrivals and early departures.

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